Crestview Elementary

School Community Council Rules of Order and Procedure

Printed October 22, 2026

These Rules of Order and Procedure were adopted by the Crestview School Community Council on 9/24/2026. The vote count was 10 approved, 0 not approved, and 1 absent. The rules and procedures are outlined by the Community Council handbook.

Code and Rule References

These Rules of Order and Procedure adhere to all relevant legal requirements for School Community Councils and the School LAND Trust Program, as outlined in Utah Code §§ 53G-7-1202, 53G-7-1203, 53G-7-1206, and 53G-7-13, as well as Utah Administrative Rules R277-477 and R277-491. Refer to page 17 of the SCC Handbook

Council Duties

In accordance with Utah Code § 53G-7-1202, the responsibilities of the council include:

Creating all components of the School LAND Trust Plan, to include the Goal Statement, Academic Area, Measurement, Action Plan Steps, and Expenditures.
Advising and making recommendations to school and school district administrators and the local school board regarding:
- the school and its programs
- school district programs
- a child access routing plan
- safe technology utilization and digital citizenship
- other issues relating to the community environment for students
Partnering with the school’s principal and other administrators to ensure that adequate on and off campus Internet filtering is installed and consistently configured to prevent viewing of harmful content by students and school personnel.
In accordance with state board rule regarding school community council expenditures and funding limits: working with students, families, and educators to develop and incorporate safety principles at the school, and holding at least an annual discussion with the school’s principal and district administrators regarding safety principles.
Providing input to the school’s principal on a positive behaviors plan.

Council Member Expectations

To promote ethical behavior and respectful discussion, each council member shall:

Attend council meetings on time and come prepared.
Make decisions with the best interests of students as the primary focus.
Listen to and value diverse opinions.
Ensure that the perspectives of those the council represents are considered in discussions.
Be accountable for their actions and expect accountability from others.
Act with integrity.

Training

Council members will receive annual training to understand their responsibilities. Training is the responsibility of the local school board. Council members receive training before preparing and taking action on School LAND Trust plans and reports.

Open Meetings

All meetings are open to the public, and the public is welcome to attend.

Meeting Agendas and Minutes

The agenda for each upcoming meeting, along with draft minutes from the previous meeting, will be provided to all council members at least one week in advance.
The agenda will be posted on the school website and will include the date, time, and location of the meeting, as well as any proposed action items.
Written minutes will be taken at all meetings. These minutes will be prepared in draft form for approval at the next scheduled meeting.
Once approved, minutes will be retained for three years.

Annual Timeline

The council will create a timeline for the school year. This timeline will include due dates for all required reports and other activities or tasks that the council agrees to undertake or participate in. The timeline will be used to help prepare meeting agendas and ensure the council completes its work efficiently.

Process for Electing the School Community Council

The election is announced at the beginning of each year through email and our website.
Candidates can file for election through an official form from Crestview.
If an election is needed, a vote is sent to all families by email.

Membership

The council’s composition ensures a two parent majority and includes the following members:

The principal, an ex officio voting member.
2 school employee members.
7 parent members.

Membership is consistent with Utah Code § 53G-7-1202 and matches the council’s Council Membership Form.

Staggered Terms

Council members are elected to two year terms. Terms are staggered so that half of the seats are open each year:

1 school employee positions and 3 parent positions are elected in even-numbered years.
1 school employee position and 4 parent positions are elected in odd-numbered years.

Filling Vacancies

If a full council is not elected, or if a seat becomes vacant during the year, parent members of the council will appoint individuals to fill vacant parent positions, and school employee members will appoint individuals to fill vacant school employee positions.

Member Removal

A council member may be removed from office under the following circumstances:

Member relocation: Council membership may be discontinued when a member’s relocation prevents them from serving on the council.
Attendance: The member fails to attend consecutive regular council meetings without an acceptable reason, such as prior notification to and approval by the council chair.

The procedure for filling the resulting vacancy is outlined in the Filling Vacancies section.

Resignation of Members

A council member may resign from their position by providing written notification to the council chair, Marisa Skinner. The procedure for filling the resulting vacancy is outlined in the Filling Vacancies section.

Election of Officers

At the first meeting of each year after the council is seated, the council will elect a chair from the parent members and a vice-chair from either the parent or school employee members. The principal is not eligible to hold an office. The chair will conduct meetings, make assignments to council members, and request reports on those assignments. In the chair’s absence, the vice-chair will conduct the meetings. The chair may delegate responsibilities to other council members as needed.

Quorum

A quorum, which is a majority of the council members, is necessary to conduct official business and vote. This quorum requirement does not necessitate a two parent majority.

Conflicts of Interest

Council members must adhere to the conflict of interest policy established by the local governing board. Please refer to the specific document name or location, such as the district’s Code of Ethics or a board policy number for detailed guidelines.

Parliamentary Order and Procedure, Ethical Behavior, and Civil Discourse

Meetings will be conducted and actions taken according to simplified rules of parliamentary procedure as required by Utah Code § 53G-7-1203. Council actions will be decided by motions and voting, with all votes and motions recorded in the meeting minutes. The council conducts its business in an organized and respectful manner that promotes ethical behavior and civil discourse. The simplified rules of parliamentary procedure the council follows can also be found in the district community council handbook.

Simplified Motions of Parliamentary Procedure

Motion	Does it require a second?	Is it debatable?	Can it be amended?	Is a vote required?
Adjourn	yes	no	no	majority
Amend a motion	yes	yes	yes	majority
Close nominations	yes	no	yes	2/3
Main motion	yes	yes	yes	majority
Point of order	no	no	no	ruled on by chair
Previous question	yes	no	no	2/3
Reconsider	yes	yes	no	majority
Withdrawal of motion	no	no	no	majority

Understanding the motions:

Motion: A formal proposal for the council to take a specific action. A motion must be stated clearly.
Second: Another council member must indicate their support for the motion to allow it to be discussed and voted upon.
Discussion: Once a motion is seconded, council members can offer their input and opinions when recognized by the chair.
Voting: After discussion, the chair will call for a vote on the motion. The outcome depends on the type of motion and the required majority.
Calling the previous question: A member can make a motion to end the discussion on the current motion by saying, “I move the previous question.” This requires a second and a two-thirds vote to pass. If it passes, the council immediately votes on the original motion without further discussion. If it fails, the council continues discussing the original motion.
Tie vote: A vote that results in an equal number of votes for and against the motion is considered a lost vote.
Main motion: The primary type of motion used to introduce new business or ideas. Main motions can be debated and amended.
Amend a motion: A motion to change the wording or details of the main motion. Amendments require a second, are debatable, and require a majority vote.
Point of order: A member raises a point of order if they believe a procedural error has occurred during the meeting. The chair will rule on whether the point is valid.
Reconsider: A motion to bring back a previously decided motion for further discussion and another vote. This motion can only be made by a member who voted on the winning side of the original motion, and requires a second and a majority vote.
Withdrawal of motion: The person who originally made a motion can ask to withdraw it before a vote is taken. This does not require a second or debate and is usually granted by the chair.
Close nominations: A motion to end the process of nominating candidates for an office. It requires a second and a two-thirds vote.

Additional Rules of Order and Procedure

Rules of Order and Procedure District Name: Granite School District School Name: Crestview Elementary Council Adoption Date: September 24, 2026 Most Recent Revision: None Council Meeting Minutes: On School Website

Council Membership and Elections

Crestview Elementary (the "School") will maintain a school community council (the "Council") with the following membership:

Membership Category	Number
Principal	1
School employees (other than the principal)	2
Parent members	7
Total Council Members	10

The principal serves as an automatic voting member. Parent members will outnumber school employee members by at least two. Elections: Parent and school employee members will be elected separately in accordance with Utah Code 53G-7-1202 and R277-491. Notice and nominations: Elections are announced at least 10 days' notice, candidate eligibility must be a parent at the school, and the nomination process is by email. Voting: This year there was no voting necessary. If a vacancy occurs, the council will vote to determine if we will reduce the number of members, or have an election. Staggered terms: Members serve two-year terms. The number of employee positions is 2. The number parent positions 4 parents for odd numbered years- and 3 parents for even-numbered years. Unfilled positions and vacancies: Remaining parent positions will be filled by appointment of existing parent members; employee positions by existing employee members, consistent with applicable law. Annual Election for Parent Members: No Elections were necessary this year.

Activity	Date or Timeframe
Council Opportunities Announced	N/A
Candidate nomination period	N/A
Election/voting period	N/A
Election results announced	N/A

Annual Election Schedule for School Employee Members (not including principal)

Activity	Date or Timeframe
Council Opportunities Announced	N/A
Candidate nomination period	N/A
Election/voting period	N/A
Election results announced	N/A

Member Removal and Resignation

Members may be removed for relocation or repeated absences. Removal process: A written notice will be given two weeks before removal. Members may resign by notifying Marissa Skinner in writing. Vacancies will be filled under Section 1.

Council Officers and Responsibilities

At the first meeting following annual elections, the SCC will elect a parent chair and a vice chair who is a parent or school employee. The principal may not serve as an officer. The chair will establish agendas, conduct meetings, oversee minutes, share available SLT resources, and encourage public participation. The chair may delegate responsibilities. The vice chair will lead meetings when the chair is absent.

Meetings and Public Access

Public meetings: All deliberations and actions will be open to the public. No portion of a meeting may be closed. Schedule and notices: The SCC will establish an annual meeting schedule. At least one week before each meeting, the school will post the date, time, location, agenda, and previous meeting minutes on its website. Agendas: Topics will be listed with sufficient detail. Final action may be taken only on properly noticed agenda items. Minutes: Written minutes will document attendance, topics discussed, decisions, individual votes, public comments, and other proceedings requested by members. Minutes are public records and will be retained for at least three years. Emergency meetings: The SCC may hold an emergency meeting for unforeseen urgent matters with approval from a majority of members, attempted notice to all members, and the best practicable public notice. Public comment: The procedures for public comment are allowed at the end of each meeting for 5 minutes each. Electronic meetings: Are permitted if meeting in person is not possible. A link will be sent to meet electronically.

Quorum, Voting, and Parliamentary Procedure

A quorum will consist of 6 members, representing a majority of Council membership. Council business will be conducted using Robert's Rules of Order. Unless otherwise required, motions pass by a majority of votes cast. A tie vote fails. Motions and individual votes will be recorded in the minutes. Simplified parliamentary procedures, if adopted:

A member makes a motion, and another member seconds it.
The chair invites discussion and amendments.
The chair calls for a vote and announces the result.
Members may raise a point of order if procedures are not followed.
Ending debate early requires a two-thirds vote.

Members will act ethically, respect differing views, and maintain civil discussion. Potential conflicts of interest will be disclosed consistent with district policy.

Council Responsibilities and Training

The SCC will develop and oversee its School LAND Trust Plan, fulfill applicable advisory responsibilities, and report at least annually to the local school board on the plan, programs, practices, and expenditures. The SCC will encourage community participation and recruit candidates for open positions. Council members will complete required annual training. The principal will provide the required annual school safety report to the SCC.

Adoption and Annual Review

The SCC will review these Rules of Order and Procedure annually and approve revisions by vote before implementation. The adopted procedures will be posted on the school website and made available at every public council meeting.