Eisenhower Junior High

School Community Council Rules of Order and Procedure

Printed November 1, 2026

These Rules of Order and Procedure were adopted by the Eisenhower Junior High School Community Council on October 7, 2026. The council reviews and updates these rules annually through a formal vote.

Code and Rule References

These Rules of Order and Procedure adhere to all relevant legal requirements for School Community Councils and the School LAND Trust Program, as outlined in Utah Code §§ 53G-7-1202, 53G-7-1203, 53G-7-1206, and 53G-7-13, as well as Utah Administrative Rules R277-477 and R277-491.

Council Duties

In accordance with Utah Code § 53G-7-1202, the responsibilities of the council include:

Creating all components of the School LAND Trust Plan, to include the Goal Statement, Academic Area, Measurement, Action Plan Steps, and Expenditures.
Advising and making recommendations to school and school district administrators and the local school board regarding:
- the school and its programs
- school district programs
- a child access routing plan
- safe technology utilization and digital citizenship
- other issues relating to the community environment for students
- Partnering with the school’s principal and other administrators to ensure that adequate on and off campus Internet filtering is installed and consistently configured to prevent viewing of harmful content by students and school personnel.
- In accordance with state board rule regarding school community council expenditures and funding limits: working with students, families, and educators to develop and incorporate safety principles at the school, and holding at least an annual discussion with the school’s principal and district administrators regarding safety principles.
- Providing input to the school’s principal on a positive behaviors plan.

Council Member Expectations

To promote ethical behavior and respectful discussion, each council member shall:

Attend council meetings on time and come prepared.
Make decisions with the best interests of students as the primary focus.
Listen to and value diverse opinions.
Ensure that the perspectives of those the council represents are considered in discussions.
Be accountable for their actions and expect accountability from others.
Act with integrity.

Training

Council members will receive annual training to understand their responsibilities. Training is the responsibility of the local school board. Council members receive training before preparing and taking action on School LAND Trust plans and reports.

Open Meetings

All meetings are open to the public, and the public is welcome to attend.

Meeting Agendas and Minutes

The agenda for each upcoming meeting, along with draft minutes from the previous meeting, will be provided to all council members at least one week in advance.
The agenda will be posted on the school website and will include the date, time, and location of the meeting, as well as any proposed action items.
Written minutes will be taken at all meetings. These minutes will be prepared in draft form for approval at the next scheduled meeting.
Once approved, minutes will be retained for three years.

Annual Timeline

The council will create a timeline for the school year. This timeline will include due dates for all required reports and other activities or tasks that the council agrees to undertake or participate in. The timeline will be used to help prepare meeting agendas and ensure the council completes its work efficiently.

Process for Electing the School Community Council

Parent members shall be elected by eligible parents or guardians of students attending Eisenhower Jr. High School in accordance with Utah law, Utah State Board of Education requirements, and Granite School District procedures. The principal or designee shall provide notice of the election to eligible parents and shall communicate:

The number of parent positions available.
The deadline and process for declaring candidacy.
The location or method for casting a ballot.
The dates of the election.
Any district-approved electronic voting procedures.

The school may use electronic, in-person, mail, or other district-approved voting methods as permitted by law and district policy. Uncontested Elections If the number of qualifi ed candidates does not exceed the number of available parent positions, the candidates may be declared elected without a contested election if permitted by applicable Utah law and Granite School District procedures.

Membership

The Eisenhower Jr. High School Community Council shall consist of exactly:

Six (6) parent members
Two (2) school employee members

The school principal shall serve as one of the two school employee members. A parent member must be a parent or guardian of a student who attends Eisenhower Jr. High School or who will be enrolled at Eisenhower Jr. High School during the parent's term of office. A school employee member must be employed at Eisenhower Jr. High School by the school or school district. A school employee who is employed at Eisenhower Jr. High School and is also the parent or guardian of a student attending the school shall serve as a school employee member rather than a parent member. The council shall maintain a membership that complies with Utah law and Granite School District requirements.

Staggered Terms

The six parent positions shall be divided into two groups of three positions to ensure that approximately one-half of the parent positions are open for election each year.

Even-Year Parent Positions: Three (3) parent positions shall be elected in even-numbered years.
Odd-Year Parent Positions: Three (3) parent positions shall be elected in odd-numbered years.
The two school employee positions shall also be staggered, with one employee position beginning in an odd-numbered year and one employee position beginning in an even-numbered year, when applicable under district procedures.

The principal's position on the council is tied to the principal's employment as the school principal and is not subject to a parent election. If an initial or transitional election requires a one-year term to establish the staggered schedule, the council shall designate the appropriate positions for one-year and two-year initial terms so that the council moves to the three-and-three parent election cycle.

Filling Vacancies

If a parent position becomes vacant during the member's term, the remaining parent members of the council shall appoint a qualifi ed parent to fill the vacancy in accordance with Utah law and Granite School District procedures. When practical, the school may seek expressions of interest from eligible parents before the council makes the appointment. The appointed member shall serve for the remainder of the unexpired term.

Member Removal

Membership is an important responsibility, and members are expected to attend and actively participate in council meetings. A member may be considered for removal if the member:

Moves away or otherwise ceases to meet the qualifications for membership.
Has excessive or repeated unexcused absences.
Fails to participate meaningfully in council responsibilities.
Violates applicable law, district policy, or these Rules of Order and Procedure.
Engages in conduct that substantially interferes with the council's ability to conduct its business.

7.1 Attendance

Members should notify the Chair or principal when they are unable to attend a scheduled meeting.
A member who has three (3) consecutive unexcused absences may be considered for removal.
The council may consider exceptional circumstances when determining whether an absence is excused.

7.2 Removal Process Before removing a member for attendance or conduct, the Chair or principal shall notify the member of the concern and provide the member an opportunity to respond. If the concern is not resolved, the council may consider removal at a properly noticed meeting. Removal shall require a majority vote of the council members present at a meeting where a quorum is established, unless a diff erent process is required by Utah law or Granite School District policy.

Resignation of Members

A council member may resign from their position by providing written notification to the council chair or secretary. The procedure for filling the resulting vacancy is outlined in the Filling Vacancies section.

Election of Officers

Election of Chair and Vice Chair At the first SCC meeting following the annual council election, the council shall elect a Chair and Vice Chair. 5.1 Chair The Chair shall be elected from among the parent members of the council. The Chair shall:

Set the agenda for each meeting.
Conduct SCC meetings.
Encourage participation from all council members.
Encourage and welcome public participation.
Help maintain an organized and respectful meeting.
Ensure that council business remains focused on the responsibilities of the SCC.
Keep or ensure the keeping of written meeting minutes.
Inform council members about resources available through the School LAND Trust Program.

5.2 Vice Chair The Vice Chair may be elected from either the parent members or school employee members, excluding the principal. The Vice Chair shall assist the Chair and perform the duties of the Chair when the Chair is absent or unable to serve.

Quorum

A quorum shall consist of a majority of the currently appointed council members. For an eight-member council, a quorum is fi ve (5) members. No official council action requiring a vote shall be taken unless a quorum is present. If a quorum is not present, the council may discuss matters, receive information, and hear public comment but shall not take offi cial action.

Conflicts of Interest

Council members shall disclose potential conflicts of interest when required by Utah law, Granite School District policy, or other applicable governing-board requirements. A council member who has a personal, financial, employment-related, or other interest that could reasonably aff ect the member's impartiality in a matter before the council shall disclose the potential confl ict to the Chair. The disclosure shall be recorded in the meeting minutes when appropriate. When required by law or district policy, the member shall abstain from voting or participating in the matter. Council members shall not use their position on the SCC for personal financial gain or to obtain preferential treatment for themselves or members of their immediate family.

Parliamentary Order and Procedure, Ethical Behavior, and Civil Discourse

The Eisenhower Jr. High School Community Council shall use Robert's Rules of Order Newly Revised as a general parliamentary authority when these Rules of Order and Procedure, Utah law, or Granite School District policy do not provide specific direction. The council will use parliamentary procedure in a practical manner appropriate for a school community council. The basic procedure for council action shall generally be:

A council member makes a motion.
Another council member seconds the motion when required.
The Chair states the motion.
Council members have an opportunity to discuss the motion.
The Chair calls for a vote.
The Chair announces the result.

Council members should address comments through the Chair and should avoid interrupting another speaker. The Chair may clarify a motion, summarize discussion, or redirect discussion when necessary to maintain an organized meeting. The council may suspend or simplify formal parliamentary procedures when appropriate, provided the council continues to comply with applicable law, district policy, and these Rules.

Simplified Motions of Parliamentary Procedure

The council may suspend or simplify formal parliamentary procedures when appropriate, provided the council continues to comply with applicable law, district policy, and these Rules.

Public Comment

The SCC welcomes parents, guardians, students, employees, and community members to attend meetings and provide appropriate public comment. Public comment should:

Address matters within the responsibilities of the SCC.
Be respectful and appropriate for a school setting.
Focus on issues rather than individuals.
Avoid confi dential student or personnel information.
Follow reasonable time limits established by the Chair.

The Chair may establish a reasonable time limit for individual speakers and for public comment as a whole. Public comment is intended to provide input to the council. Public comment does not require the council to respond immediately or take action. The council will not discuss confi dential student, personnel, or other protected information in an open meeting.

Tie Votes

If a vote results in a tie, the motion does not pass. The Chair may: 1. Allow additional discussion and reconsideration of the motion; 2. Table the matter for a future meeting; or 3. Ask the council to revise the motion and vote again. A tie vote shall not be interpreted as approval of the motion.