Granger High School

School Community Council Rules of Order and Procedure

Printed October 10, 2026

Code and Rule References

Council Duties

• Creating all components of the School LAND Trust Plan, to include the Goal Statement, Academic Area, Measurement, Action Plan Steps, and Expenditures.
• Advising and making recommendations to school and school district administrators and the local school board regarding:
  • the school and its programs
  • school district programs
  • a child access routing plan
  • safe technology utilization and digital citizenship
  • other issues relating to the community environment for students
• Partnering with the school’s principal and other administrators to ensure that adequate on and off campus Internet filtering is installed and consistently configured to prevent viewing of harmful content by students and school personnel.
• In accordance with state board rule regarding school community council expenditures and funding limits: working with students, families, and educators to develop and incorporate safety principles at the school, and holding at least an annual discussion with the school’s principal and district administrators regarding safety principles.
• Providing input to the school’s principal on a positive behaviors plan.

Council Member Expectations

• Attend council meetings on time and come prepared.
• Make decisions with the best interests of students as the primary focus.
• Listen to and value diverse opinions.
• Ensure that the perspectives of those the council represents are considered in discussions.
• Be accountable for their actions and expect accountability from others.
• Act with integrity.

Training

Open Meetings

All School Community Council meetings are open to the public, and the public is welcome to attend. No portion of a meeting may be closed.

The agenda of each upcoming meeting, with draft minutes of the prior meeting, will be made available to all council members at least one week in advance, posted on the school website, and made available in the main office. The agenda will include the date, time, and location of the meeting.

Meeting Agendas and Minutes

• Officers prepare and post agendas and draft minutes one week before each meeting.
• The agenda of each upcoming meeting, with draft minutes of the prior meeting, will be made available to all council members at least one week in advance, posted on the school website, and made available in the main office. The agenda will include the date, time, and location of the meeting.
• Minutes will be kept of all meetings, prepared in draft format for approval at the next scheduled meeting. Minutes must record attendance, all matters discussed or decided, and a record of votes. Minutes must be posted online and retained for three years.
• No final action may be taken on substantive items not listed on the agenda, though such items may be discussed and assigned for later decision.
• The chair conducts meetings, makes assignments, and requests reports on assignments. In the chair's absence, the vice-chair conducts meetings.
• Items on the agenda take priority over other discussions coming before the council. Council action is taken by motions and voting, with votes and motions recorded in the minutes.

Annual Timeline

• August: Declaration of Candidacy due; council elections held; roster reported to district.
• September 30: Membership finalized; prior-year LAND Trust summary submitted.
• October 20: Principal posts required disclosures (funding, plans, minutes, meeting schedule) to school website.
• March: LAND Trust Plan, Reading Achievement Plan, and signature page due.
• April 30: Vacancies for the next year determined; LAND Trust funds spent.
• May 15: Public notice of fall elections posted; Board approves plans.

Process for Electing the School Community Council

• The principal oversees all council elections. Candidacy is declared using a district Declaration of Candidacy form, due seven days after the start of the school year at the earliest and at least seven days before the election.
• Elections are conducted online through district Communications. Only parents/guardians vote for parent members; only employees vote for employee members.
• If a position goes unfilled, sitting parent members appoint new parent members and sitting employee members appoint new employee members.
• Campaign materials (signs, flyers) are not permitted on school grounds.

Membership

• As a high school, the council must include a minimum of six parent/guardian members and four employee members (including the principal). Parent members must outnumber employee members (including the principal) by at least two.
• Parent members must have a student enrolled at the school and may not be a licensed educator employed at the school. Employee members must be employed at the school and forfeit membership if reassigned elsewhere.
• A member who misses three consecutive meetings is replaced.

Staggered Terms

Members serve staggered two-year terms; roughly half the council is elected each year.

Filling Vacancies

Member Removal

• A member who misses three consecutive meetings is replaced.
• Employee members must be employed at the school and forfeit membership if reassigned elsewhere.

Resignation of Members

Election of Officers

At the first meeting following fall elections, the council elects one chair (parent member only) and one vice-chair (parent or employee member); no co-chairs are permitted.

Quorum

A quorum—a majority of council membership—must be present before any vote is taken. Motions pass by a simple majority of members present.

Conflicts of Interest

Parliamentary Order and Procedure, Ethical Behavior, and Civil Discourse

To promote ethical behavior and civil discourse, each council member shall:

• Attend council meetings on time and prepared.
• Make decisions with the needs of students as the main objective.
• Listen to and value diverse opinions.
• Be sure the opinions of those you represent are included in discussions.
• Expect accountability and be prepared to be accountable.
• Act with integrity.

Simplified Motions of Parliamentary Procedure

• Motion: A formal proposal for the council to take a specific action. A motion must be stated clearly.
• Second: Another council member must indicate their support for the motion to allow it to be discussed and voted upon.
• Discussion: Once a motion is seconded, council members can offer their input and opinions when recognized by the chair.
• Voting: After discussion, the chair will call for a vote on the motion. The outcome depends on the type of motion and the required majority.
• Calling the previous question: A member can make a motion to end the discussion on the current motion by saying, “I move the previous question.” This requires a second and a two-thirds vote to pass. If it passes, the council immediately votes on the original motion without further discussion. If it fails, the council continues discussing the original motion.
• Tie vote: A vote that results in an equal number of votes for and against the motion is considered a lost vote.
• Main motion: The primary type of motion used to introduce new business or ideas. Main motions can be debated and amended.
• Amend a motion: A motion to change the wording or details of the main motion. Amendments require a second, are debatable, and require a majority vote.
• Point of order: A member raises a point of order if they believe a procedural error has occurred during the meeting. The chair will rule on whether the point is valid.
• Reconsider: A motion to bring back a previously decided motion for further discussion and another vote. This motion can only be made by a member who voted on the winning side of the original motion, and requires a second and a majority vote.
• Withdrawal of motion: The person who originally made a motion can ask to withdraw it before a vote is taken. This does not require a second or debate and is usually granted by the chair.
• Close nominations: A motion to end the process of nominating candidates for an office. It requires a second and a two-thirds vote.

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