Rosecrest

School Community Council Rules of Order and Procedure

Printed October 8, 2026

These Rules of Order and Procedure were adopted by the Rosecrest Elementary School Community Council on September 21, 2026. The vote count was 4 approved, 0 not approved, and 2 absent. The council reviews and updates these rules annually through a formal vote.

Code and Rule References

These Rules of Order and Procedure adhere to all relevant legal requirements for School Community Councils and the School LAND Trust Program, as outlined in Utah Code §§ 53G-7-1202, 53G-7-1203, 53G-7-1206, and 53G-7-13, as well as Utah Administrative Rules R277-477 and R277-491.

Council Duties

In accordance with Utah Code § 53G-7-1202, the responsibilities of the council include:

Creating all components of the School LAND Trust Plan, to include the Goal Statement, Academic Area, Measurement, Action Plan Steps, and Expenditures.
Advising and making recommendations to school and school district administrators and the local school board regarding:
- the school and its programs
- school district programs
- a child access routing plan
- safe technology utilization and digital citizenship
- other issues relating to the community environment for students
Partnering with the school’s principal and other administrators to ensure that adequate on and off campus Internet filtering is installed and consistently configured to prevent viewing of harmful content by students and school personnel.
In accordance with state board rule regarding school community council expenditures and funding limits: working with students, families, and educators to develop and incorporate safety principles at the school, and holding at least an annual discussion with the school’s principal and district administrators regarding safety principles.
Providing input to the school’s principal on a positive behaviors plan.

Council Member Expectations

To promote ethical behavior and respectful discussion, each council member shall:

Attend council meetings on time and come prepared.
Make decisions with the best interests of students as the primary focus.
Listen to and value diverse opinions.
Ensure that the perspectives of those the council represents are considered in discussions.
Be accountable for their actions and expect accountability from others.
Act with integrity.

Training

Council members will receive annual training to understand their responsibilities. Training is the responsibility of the local school board. Council members receive training before preparing and taking action on School LAND Trust plans and reports.

Open Meetings

All meetings are open to the public, and the public is welcome to attend.

Meeting Agendas and Minutes

The agenda for each upcoming meeting, along with draft minutes from the previous meeting, will be provided to all council members at least one week in advance.
The agenda will be posted on the school website and will include the date, time, and location of the meeting, as well as any proposed action items.
Written minutes will be taken at all meetings. These minutes will be prepared in draft form for approval at the next scheduled meeting.
Once approved, minutes will be retained for three years.

Annual Timeline

The council will create a timeline for the school year. This timeline will include due dates for all required reports and other activities or tasks that the council agrees to undertake or participate in. The timeline will be used to help prepare meeting agendas and ensure the council completes its work efficiently.

Process for Electing the School Community Council

Rosecrest Elementary Community Council will hold elections if there are more people interested in being on the community council than is approved. The notice of election will be at least ten days prior to the election.
Interested community participants will indicate their interest in writing to the principal of Rosecrest Elementary. The principal will provide this information to the current council members as well as the district community council election officials.
Votes will be cast electronically using Granite School District electronic voting system.

Membership

The council’s composition ensures a two parent majority and includes the following members:

The principal, an ex officio voting member.
1 school employee member.
4 parent member(s).

Membership is consistent with Utah Code § 53G-7-1202 and matches the council’s Council Membership Form.

Staggered Terms

Council members are elected to two year terms. Terms are staggered so that half of the seats are open each year:

1school employee position(s) and 2 parent position(s) are elected in even-numbered years.
0 school employee position(s) and 2 parent position(s) are elected in odd-numbered years.

Filling Vacancies

If a full council is not elected, or if a seat becomes vacant during the year, parent members of the council will appoint individuals to fill vacant parent positions, and school employee members will appoint individuals to fill vacant school employee positions.

Member Removal

A council member may be removed from office under the following circumstances:

Member relocation: Council membership may be discontinued when a member’s relocation prevents them from serving on the council.
Attendance: The member fails to attend 3 consecutive regular council meetings without an acceptable reason, such as prior notification to and approval by the council chair.

The process for removal is as follows: warning will be issued at three consecutive missed meetings. Upon the fourth absence, the remaining community council will vote on whether or not to retain the member with chronic absences. The procedure for filling the resulting vacancy is outlined in the Filling Vacancies section.

Resignation of Members

A council member may resign from their position by providing written notification to the council chair. The procedure for filling the resulting vacancy is outlined in the Filling Vacancies section.

Election of Officers

At the first meeting of each year after the council is seated, the council will elect a chair from the parent members and a vice-chair from either the parent or school employee members. The principal is not eligible to hold an office. The chair will conduct meetings, make assignments to council members, and request reports on those assignments. In the chair’s absence, the vice-chair will conduct the meetings. The chair may delegate responsibilities to other council members as needed.

Quorum

A quorum, which is a majority of the council members, is necessary to conduct official business and vote. This quorum requirement does not necessitate a two parent majority.

Conflicts of Interest

Council members must adhere to the conflict of interest policy established by Granite School District. Please refer to Granite Board of Education Policies for detailed guidelines.

Parliamentary Order and Procedure, Ethical Behavior, and Civil Discourse

Meetings will be conducted and actions taken according to simplified rules of parliamentary procedure as required by Utah Code § 53G-7-1203. Council actions will be decided by motions and voting, with all votes and motions recorded in the meeting minutes. The council conducts its business in an organized and respectful manner that promotes ethical behavior and civil discourse. The simplified rules of parliamentary procedure the council follows can also be found in the district community council handbook.

Simplified Motions of Parliamentary Procedure

Motion	Does it require a second?	Is it debatable?	Can it be amended?	Is a vote required?
Adjourn	yes	no	no	majority
Amend a motion	yes	yes	yes	majority
Close nominations	yes	no	yes	2/3
Main motion	yes	yes	yes	majority
Point of order	no	no	no	ruled on by chair
Previous question	yes	no	no	2/3
Reconsider	yes	yes	no	majority
Withdrawal of motion	no	no	no	majority

Understanding the motions:

Motion: A formal proposal for the council to take a specific action. A motion must be stated clearly.
Second: Another council member must indicate their support for the motion to allow it to be discussed and voted upon.
Discussion: Once a motion is seconded, council members can offer their input and opinions when recognized by the chair.
Voting: After discussion, the chair will call for a vote on the motion. The outcome depends on the type of motion and the required majority.
Calling the previous question: A member can make a motion to end the discussion on the current motion by saying, “I move the previous question.” This requires a second and a two-thirds vote to pass. If it passes, the council immediately votes on the original motion without further discussion. If it fails, the council continues discussing the original motion.
Tie vote: A vote that results in an equal number of votes for and against the motion is considered a lost vote.
Main motion: The primary type of motion used to introduce new business or ideas. Main motions can be debated and amended.
Amend a motion: A motion to change the wording or details of the main motion. Amendments require a second, are debatable, and require a majority vote.
Point of order: A member raises a point of order if they believe a procedural error has occurred during the meeting. The chair will rule on whether the point is valid.
Reconsider: A motion to bring back a previously decided motion for further discussion and another vote. This motion can only be made by a member who voted on the winning side of the original motion, and requires a second and a majority vote.
Withdrawal of motion: The person who originally made a motion can ask to withdraw it before a vote is taken. This does not require a second or debate and is usually granted by the chair.
Close nominations: A motion to end the process of nominating candidates for an office. It requires a second and a two-thirds vote.

Agenda Items

[Describe how agenda items are proposed, who they are submitted to, and how they are prioritized for council meetings.]

Robert’s Rules of Order

[Identify the standardized framework the council has created or adopted for conducting meetings and making decisions as a group, such as Robert’s Rules of Order.]

Additional Rules of Order and Procedure

RULES OF ORDER & PROCEDURE Granite School District / Rosecrest Elementary Adopted by the Council on 9/21/2026 To promote ethical behavior and civil discourse each council member shall:

Attend council meetings on time and prepared
Make decisions with the needs of students as the main objective
Listen to and value diverse opinions

Be sure the opinions of those the council represents are included in discussions

- Expect accountability and be prepared to be accountable

Act with integrity

Rules of Procedure: Council members will receive training to understand the responsibilities of the council. Council members receive training before preparing and taking action on School LAND Trust Plans and reports. All meetings are open to the public and the public is welcome to attend. Public comments are welcome and will adhere to a 2 minute limit. Comments will be noted in minutes. The agenda of each upcoming meeting, with draft minutes of the prior meeting, will be made available to all council members at least one week in advance and will be posted on the school website. The agenda will include the date, time, and location of the meeting, and any proposed action items. Written minutes will be kept of all meetings, prepared in draft format for approval at the next scheduled meeting. Approved minutes will be retained for three years. The council shall establish a timeline for the election, including noticing the election at least ten days in advance of it taking place. The council consists of the principal, an ex officio voting member, 1 school employee(s), and 2 parent members who is/are elected in even years, 2 parent members who is/are elected in odd years. When a full council is not seated in the election or a seat is vacated, the parent members of the council shall appoint members to fill unfilled parent positions and school employee members shall appoint school employee members. The council shall elect a chair from the parent members and a vice-chair from the parent or school employee members at the first meeting of the year after the council is seated each year. A principal cannot hold office. The chair conducts the meetings, makes assignments, and requests reports on assignments. In the absence of the chair, the vice-chair shall conduct meetings. The chair may delegate responsibilities to other council members. The council must have a quorum to vote. A quorum is a majority of council members. Chronic absence shall be classified as 3 absences. Upon three absences, a warning will be issued to the offending member. Upon four absences, the remaining members of SCC will vote on whether or not to retain the member with chronic absences. Meetings shall be conducted and action taken according to very simplified rules of parliamentary procedure as required in 53G-7-1203. Council actions will be taken by motions and voting with votes and motions recorded in the minutes.

Simple Motions of Parliamentary Procedure

Motion	Does it require a 2nd?	Is it debatable?	Can it be amended?	Is a vote required?
Adjourn	yes	no	no	majority
Amend a motion	yes	yes	yes	majority
Close nominations	yes	no	yes	2/3
Main motion	yes	yes	yes	majority
Point of Order	no	no	no	ruled on by chair
Previous Question	yes	no	no	2/3
Reconsider	yes	yes	no	majority
Withdrawal of motion	no	no	no	majority

A motion is an action to be taken by the council and is stated as a motion. Someone else on the council “seconds” the motion indicating at least one other person on the council feels the motion is worthy of discussion. Then the council members may provide input and discussion as called upon by the chair. When the discussion seems complete the chair may call for a vote on the motion. Or when a member of the council “calls the previous question” (a motion to end discussion of the first motion), a second is required. Without discussion, the chair calls for a vote that must pass by 2/3. If the vote on the previous question fails, the council goes back to discussing the first motion. If the motion to call the previous question passes, the chair directly calls for a vote on the first motion. A vote to call the previous question is usually used to move business along.

A tie vote is a lost vote.
Most motions are main motions. A main motion may be amended.
A point of order is offered when there is some question if the procedure has been followed correctly.
To stop debate or discussion on a motion and force the vote a member would say, “I move the previous question.” This requires a second and a 2/3 vote.
Hasty action may be corrected by use of the motion to reconsider. This motion may be made only by one who voted on the prevailing side.
A person who made the motion may withdraw the same motion.