West Lake STEM Community Council

Welcome to our schools Community Council. Our purpose is to address the academic needs of students at the local level by evaluating and providing opportunities and programs for their benefit.

Meeting Schedule and Agenda

Community members are invited to attend council meetings, but do not hold influence over council discussion points or decisions. If you have a concern for your Community Council, please reach out before-hand to one of the council members.

• Location: West Lake STEM Jr. High - Family Engagement Center
• Time: 4:30 PM
• Next Agenda: Review the agenda for our upcoming meeting.
• Schedule: Every 1st Thursday
• Meeting Dates:
  • September 05, 2024
  • October 03, 2024
  • November 07, 2024
  • December 05, 2024
  • January 09, 2025
  • February 06, 2025
  • March 06, 2025
  • April 03, 2025
  • May 01, 2025

Council Members

Council Members are chosen by election and are a mixture of school staff and community members. Candidacy and election procedures begin before each school year.

Invitation to serve on the council: We warmly invite parents to serve on our school's community council. Information about council vacancies, declarations of candidacy forms, and elections are emailed sent out in August of each year.

Serving on the Community Council allows parents to directly influence the way LAND Trust funds are used during the school year, which can include programs, materials, and other education-based solutions.

LAND Trust

Please visit this LAND Trust Public Report page to see the dollar amount our school receives each year from the School LAND Trust program, our school's final reports from the last two years, and a copy of our school's current LAND Trust plan.

The actual, current, and expected funding history for each school can be found online using the LAND Trust Funding Report.

2024-2025

• School Plan / Final Report
• Funds received: $104,962.04
• Funds used for: Expendable items, professional development, contracted services, salaries and benefits, and books, Ebooks, and online curriculum.

2023-2024

• School Plan / Final Report
• Funds received: $95,237.40
• Funds used for: Professional development requiring an overnight stay (travel, meals, hotel, registration, per-diem). Contracted Services (counseling, library and media support, employee training including professional development not requiring an overnight stay). Salaries and Benefits (teachers, aides, specialists, productivity, substitutes). Books, Ebooks, online curriculum/subscriptions

2022-2023

• School Plan / Final Report
• Funds received: 100,089.09
• Funds used for: 1. Technology related supplies < $5,000 each - devices, computers, E-readers, flash drives, cables, monitor stands: Maintain one-to-one Chromebook deployment. 2. Professional development requiring an overnight stay (travel, meals, hotel, registration, per-diem): PLC professional development. 3. Books, Ebooks, online curriculum/subscriptions: NewsELA, IXL, ST Math, and other online curriculum and subscriptions. 4. Salaries and Benefits (teachers, aides, specialists, productivity, substitutes): Instructional Coaching

Rules of Order and Procedure

• Council members will receive training to understand the responsibilities of the council. Council members receive training before preparing and taking action on School LAND Trust Plans and reports.
• All meetings are open to the public and the public is welcome to attend. (required)
• The agenda of each upcoming meeting, with draft minutes of the prior meeting, will be made available to all council members at least one week in advance, and will be posted on the school website. The agenda will include the date, time, and location of the meeting, and any proposed action items.
• Written minutes will be kept of all meetings, prepared in draft format for approval at the next scheduled meeting.
• Approved minutes will be retained for three years.
• The chair conducts the meetings (required), makes assignments and requests reports on assignments. In the absence of the chair the vice-chair shall conduct meetings.
• The council must have a quorum to vote. A quorum is a majority of council members.
• Meetings shall be conducted and action taken according to very simplified rules of parliamentary procedure as required in 53G-7-1203(10). Council actions will be taken by motions and voting with votes and motions recorded in the minutes. These rules of parliamentary procedure can be found in the district community council handbook.
• The council consists of the principal,  1 school employee(s) who is/are elected in even years,  1 school employee(s) who is/are elected in odd years, and  2 parent / guardian member(s) who is/are elected in even years,  2 parent / guardian member(s) who is/are elected in odd years.  (Size of the council MUST BE ADOPTED BY VOTE OF THE COUNCIL and consistent with 53G-7-1202. Elections are required to be staggered with half of the council elected each year.)
• In order to ensure that a quorum can be present, the following process shall be in place to remove and replace a member, as needed: A simple majority of those present approves all actions. A quorum (50% of overall council membership plus one) is present before official votes are taken. Items needing action must be included on the agenda and a quorum (majority) of the council must be present to vote. The council must have a quorum to vote. (required) A quorum is a majority of council members. To assure a quorum can be present, establish a process to remove and replace a member, as needed. (best practice)  

School Community Council Handbook

School Community Council Handbook

Teacher and Student Success Plan / Continual Improvement Plan

Teacher and Student Success Plan / Continual Improvement Plan

Council Elections

Elections are not in progress at this time.

Meeting Archives

We only keep minutes for the current school year and the previous 3 school years. If you need older minutes, please reach out to a council member, and we'll do our best to accommodate you.