Welcome to our schools Community Council. Our purpose is to address the academic needs of students at the local level by evaluating and providing opportunities and programs for their benefit.
Meeting Schedule and Agenda
Community members are invited to attend council meetings, but are not voting members. If you have a concern for your Community Council, please reach out to one of the council members.
- Location: West Lake STEM Jr. High – Family Engagement Center
- Time: 4:30 PM
- Next Agenda: Review the agenda for our upcoming meeting.
- Schedule: Every 1st Thursday
- Meeting Dates:
- No meeting in August.
- September 03, 2026
- October 01, 2026
- November 05, 2026
- December 03, 2026
- January 07, 2027
- February 04, 2027
- March 04, 2027
- April 08, 2027
- May 06, 2027
Council Members
Council Members are chosen by election and are a mixture of school staff and community members. Candidacy and election procedures begin before each school year.
Invitation to serve on the council: We warmly invite parents to serve on our school’s community council. Information about council vacancies, declarations of candidacy forms, and elections are emailed sent out in August of each year.
Contact information for council members can be requested by contacting the School’s Principal.
You can also send a message to any council member in care of a message sent to the School’s Principal.
Sarah WallBuilding PrincipalTerm: 2025-2027
Donna BushmanMember – ParentTerm: 2025-2027
Audrea NeibaurMember – TeacherTerm: 2025-2027
Rachael LundMember – ParentTerm: 2026-2028
Donovan LovinMember – ParentTerm: 2026-2028
Estefania OlveraMember – ParentTerm: 2026-2028
Veronica FireMember – EmployeeTerm: 2026-2028
Maria RiojasMember – ParentTerm: 2026-2028
Contact Council Member
Serving on the Community Council allows parents to directly influence the way LAND Trust funds are used during the school year, which can include programs, materials, and other education-based solutions.
LAND Trust
Please visit this LAND Trust Public Report page to see the dollar amount our school receives each year from the School LAND Trust program, our school’s final reports from the last two years, and a copy of our school’s current LAND Trust plan.
The actual, current, and expected funding history for each school can be found online using the LAND Trust Funding Report.
2026-2027
- School Plan / Final Report
- Funds received: $179,384.00
- Funds used for: Salaries and Benefits (teachers, aides, specialists, productivity, substitutes)
2025-2026
- School Plan / Final Report
- Funds received: $157,318.98
- Funds used for: Expendable items, professional development, contracted services, salaries and benefits, and books, Ebooks, and online curriculum.
2024-2025
- School Plan / Final Report
- Funds received: $104,962.04
- Funds used for: Expendable items, professional development, contracted services, salaries and benefits, and books, Ebooks, and online curriculum.
Rules of Order and Procedure
Print these rules or save them as a PDF
These Rules of Order and Procedure were adopted by the West Lake STEM Jr. High School Community Council on 09/10/2027. The vote count was 7 approved, 0 not approved, and 0 absent.
The council reviews and updates these rules annually through a formal vote.
These Rules of Order and Procedure adhere to all relevant legal requirements for School Community Councils and the School LAND Trust Program, as outlined in Utah Code §§ 53G-7-1202, 53G-7-1203, 53G-7-1206, and 53G-7-13, as well as Utah Administrative Rules R277-477 and R277-491.
In accordance with Utah Code § 53G-7-1202, the responsibilities of the council include:
- Creating all components of the School LAND Trust Plan, to include the Goal Statement, Academic Area, Measurement, Action Plan Steps, and Expenditures.
- Advising and making recommendations to school and school district administrators and the local school board regarding:
- the school and its programs
- school district programs
- a child access routing plan
- safe technology utilization and digital citizenship
- other issues relating to the community environment for students
- Partnering with the school’s principal and other administrators to ensure that adequate on and off campus Internet filtering is installed and consistently configured to prevent viewing of harmful content by students and school personnel.
- In accordance with state board rule regarding school community council expenditures and funding limits: working with students, families, and educators to develop and incorporate safety principles at the school, and holding at least an annual discussion with the school’s principal and district administrators regarding safety principles.
- Providing input to the school’s principal on a positive behaviors plan.
To promote ethical behavior and respectful discussion, each council member shall:
- Attend council meetings on time and come prepared.
- Make decisions with the best interests of students as the primary focus.
- Listen to and value diverse opinions.
- Ensure that the perspectives of those the council represents are considered in discussions.
- Be accountable for their actions and expect accountability from others.
- Act with integrity.
Council members will receive annual training to understand their responsibilities. Training is the responsibility of the local school board. Council members receive training before preparing and taking action on School LAND Trust plans and reports.
All meetings are open to the public, and the public is welcome to attend.
- The agenda for each upcoming meeting, along with draft minutes from the previous meeting, will be provided to all council members at least one week in advance.
- The agenda will be posted on the school website and will include the date, time, and location of the meeting, as well as any proposed action items.
- Written minutes will be taken at all meetings. These minutes will be prepared in draft form for approval at the next scheduled meeting.
- Once approved, minutes will be retained for three years.
The council will create a timeline for the school year. This timeline will include due dates for all required reports and other activities or tasks that the council agrees to undertake or participate in. The timeline will be used to help prepare meeting agendas and ensure the council completes its work efficiently.
- No elections are necessary at this time.
The council’s composition ensures a two parent majority and includes the following members:
- The principal, an ex officio voting member.
- 2 school employee member(s).
- 4 parent member(s).
Council members are elected to two year terms. Terms are staggered so that half of the seats are open each year:
- 1 school employee position(s) and 3 parent position(s) are elected in even-numbered years.
- 1 school employee position(s) and 1 parent position(s) are elected in odd-numbered years.
If a full council is not elected, or if a seat becomes vacant during the year, parent members of the council will appoint individuals to fill vacant parent positions, and school employee members will appoint individuals to fill vacant school employee positions.
A council member may be removed from office under the following circumstances:
- Member relocation: Council membership may be discontinued when a member’s relocation prevents them from serving on the council.
- Attendance: The member fails to attend 3 consecutive regular council meetings without an acceptable reason, such as prior notification to and approval by the council chair.
A council member may resign from their position by providing written notification to the council chair or secretary. The procedure for filling the resulting vacancy is outlined in the Filling Vacancies section.
At the first meeting of each year after the council is seated, the council will elect a chair from the parent members and a vice-chair from either the parent or school employee members. The principal is not eligible to hold an office.
The chair will conduct meetings, make assignments to council members, and request reports on those assignments. In the chair’s absence, the vice-chair will conduct the meetings. The chair may delegate responsibilities to other council members as needed.
A quorum, which is a majority of the council members, is necessary to conduct official business and vote. This quorum requirement does not necessitate a two parent majority.
Council members must adhere to the conflict of interest policy established by the local governing board. Please refer to the specific document name or location, such as the district’s Code of Ethics or a board policy number for detailed guidelines.
Meetings will be conducted and actions taken according to simplified rules of parliamentary procedure as required by Utah Code § 53G-7-1203. Council actions will be decided by motions and voting, with all votes and motions recorded in the meeting minutes.
The council conducts its business in an organized and respectful manner that promotes ethical behavior and civil discourse. The simplified rules of parliamentary procedure the council follows can also be found in the district community council handbook.
| Motion | Does it require a second? | Is it debatable? | Can it be amended? | Is a vote required? |
|---|---|---|---|---|
| Adjourn | yes | no | no | majority |
| Amend a motion | yes | yes | yes | majority |
| Close nominations | yes | no | yes | 2/3 |
| Main motion | yes | yes | yes | majority |
| Point of order | no | no | no | ruled on by chair |
| Previous question | yes | no | no | 2/3 |
| Reconsider | yes | yes | no | majority |
| Withdrawal of motion | no | no | no | majority |
- Motion: A formal proposal for the council to take a specific action. A motion must be stated clearly.
- Second: Another council member must indicate their support for the motion to allow it to be discussed and voted upon.
- Discussion: Once a motion is seconded, council members can offer their input and opinions when recognized by the chair.
- Voting: After discussion, the chair will call for a vote on the motion. The outcome depends on the type of motion and the required majority.
- Calling the previous question: A member can make a motion to end the discussion on the current motion by saying, “I move the previous question.” This requires a second and a two-thirds vote to pass. If it passes, the council immediately votes on the original motion without further discussion. If it fails, the council continues discussing the original motion.
- Tie vote: A vote that results in an equal number of votes for and against the motion is considered a lost vote.
- Main motion: The primary type of motion used to introduce new business or ideas. Main motions can be debated and amended.
- Amend a motion: A motion to change the wording or details of the main motion. Amendments require a second, are debatable, and require a majority vote.
- Point of order: A member raises a point of order if they believe a procedural error has occurred during the meeting. The chair will rule on whether the point is valid.
- Reconsider: A motion to bring back a previously decided motion for further discussion and another vote. This motion can only be made by a member who voted on the winning side of the original motion, and requires a second and a majority vote.
- Withdrawal of motion: The person who originally made a motion can ask to withdraw it before a vote is taken. This does not require a second or debate and is usually granted by the chair.
- Close nominations: A motion to end the process of nominating candidates for an office. It requires a second and a two-thirds vote.
School Community Council Handbook
School Community Council Handbook (English)
School Community Council Handbook (Spanish)
Teacher and Student Success Plan / Continual Improvement Plan
Teacher and Student Success Plan / Continual Improvement Plan
Council Elections
Elections are not in progress at this time.
Meeting Archives
We only keep minutes for the current school year and the previous 3 school years. If you need older minutes, please reach out to a council member, and we'll do our best to accommodate you.
